Tips for Project Tracking in Sage 300 CRE
Accurately tracking project changes is essential to the health and profitability of your projects, as changes affect project costs and completion timelines.
Not consistently receiving updates from field staff, failing to keep paperwork organized, and manually updating changes across siloed systems make your projects prone to costly mistakes. Problems even occur when you can make the necessary changes correctly – what if you can’t account for the original estimates or values?
Here’s how to accurately track the changes that affect a project’s bottom line.
Identify and Monitor the Change
It’s essential to track and monitor change orders closely. Find a system that works for you – a filing system, software, whatever keeps you organized – and watch changes to evaluate the potential costs and risks.
Estimate the Cost
If the change is outside the scope of work and something the customer must pay for, determine the new price so you can continue the project as soon as the change is approved. Different factors come into play when it’s a cost you or the contractor must ‘eat,’ so correct your calculations in that case as well.
Prepare for Future Changes
Changes are inevitable in construction projects, so make it easier to run your business by using a real-time data program to track project changes. The right software will allow your project managers and field staff to update information and share it with the rest of the team without lag time.
Managers can monitor project progress 24/7, create reports as data comes in, and view change requests as they happen. These features prevent errors and save time – no more manual data entry or calculations. You can automatically generate ‘Contracts in Progress’ report that shows the original values as well as the changes made and the effect those changes have on the bottom line.
The best thing you can do for your business is stay ahead of project changes by getting software that offers real-time data and process automation.
For help choosing the software that’s best for you, contact us today.